LLPOA Board of Directors Meeting
Minutes for March 8, 2024
Board Members Present:
Steve Savage via Zoom, Randy Roesner, Stan Wilson,Karen Bowman-Dillenburg, Shelley Williams, Gregg Malmstrom, Arland Dillenburg, Steve Kastning
Board Members Excused:
Jim Skulstad
Visitors:
None
Visitors Comments:
No comments.
LLPRD:
The Lake District is going to continue to look at options for the patrolling of the lake. The Boating Safety is scheduled for the 24th of June. Lake level is down. No jet skis again, too hard to control on safety stops.
MCTA:
No report.
Approval of Minutes of Board Meeting February 9, 2024:
Steve Savage made a motion to approve the minutes of February 9, 2024. Karen Bowman-Dillenburg seconded the motion. Motion carried – minutes approved.
Approval of Disbursem*nts:
Karen Bowman-Dillenburg made a motion to approve the disbursem*nts for February 2024 and March 2024. Gregg Malmstrom seconded. Motion carried.
Outside Managers Report:
Dave Walton’s report was discussed, a question was asked about Alex Peters invoices & authorizations for cutting trees, bringing attention to the Board of Directors. Moving forward with the new delivery plan for mulch, chips & dirt with the new dump box. Board reviewed the draft copy provided by Dave Walton. Recipients must be a current 2024 compost tag holder and delivery only at their Legend Lake property.
Office Managers Report:
Thomas wanted to remind everyone that after the April meeting, Annual Meeting information needs to be approved.
Action Items:
None
Committee Reports:
Architectural:
Architectural items are picking up, Steve Kastning wanted to thank Dave Walton for approving the plans. No additional tiny homes are allowed on properties. Steve needs to complete architectural wording.
Beach Clubs:
Karen Bowman-Dillenburg sent the draft for beach clubs out with changes to the Board Members. The changes will be included and printed for the Annual meeting. If anything is left on the Beach Club, it will need a sticker yearly and a number. Moving the Beach club gates will be Beach Club specific.
Motion by Stan Wilson to approve the Beach Club Conditions changes and the addition of the sticker system for the beach club users. Second by Gregg Malmstrom. Motion carried.
An issue was reported with the Mallard Bay Beach club. A tribal trust lot has been maintaining a path to the Beach club in front of his home. North Star beach club entrance has a huge gate, Karen will ask Dave to open the large gate if the Beach Club users agree. The Medicine Hat Beach Club has a Firewise path to the Bent Tree Beach Club for emergency exits. This specific area has been used as an ATV path. They cut a new path to run the ATV, it is now rutted up and a safety issue. Karen is on the agenda with the MITW Community Development Committee to assist us with repairing & maintaining this path.
Buildings and Grounds:
Steve Kastning discussed the new flag & paver display. The drawings showed the LLPOA letters on the pavers. A fire pit was added to the plans as a gathering place. There was discussion about the words- should be they say LEGEND LAKE, and should they keep the fire pit in the plans?
Motion by Stan Wilson to proceed & move ahead with the plans. Second by Arland Dillenburg. Discussion about the website design and so they can see what they are buying. Polar Engraving will set up an online account for purchasing. Table to closed session.
By-Laws & Legal:
The committee is still working on putting punitive damages into the bylaws along with the proposed architectural and camping changes. Board members will receive an email to review before the April meeting.
Karen Bowmen-Dillenburg is suggesting that we take out the Camping & Architectural By-Laws and make them rules & regulations that the Board can change without going to the whole membership.
Motion by Gregg Malmstrom to get a legal opinion for changing a By-law. Second by Arland Dillenburg. Motion carried.
Communication:
Randy Roesner shared about our website, he updated the security rights, and he is the Administrator.
The Office needs the logins (sealed envelope) just in case Randy leaves. The new website is running & faster. It is not live yet, should go live in the near future.
Camping:
Karen & Arland met with Jeremy Johnson to compare the County rules vs. LLPOA. Changes would be removing the camping rules from the By-Laws, which would make it easier to change the rules with the Board of Directors, leaving the camper on the lot all year around and paying the Association to leave it there. They are proposing a $300 yearly fee. Also, allow permanent decks & patios. No action needs to be taken today.
Finance:
They are finishing the 2025 Budget, it will be detailed and sent to the Board. Discussion about changing the fiscal calendar year June to June to make budgeting easier.
Forestry and Outlots:
Steve Savage reported that he has been in contact with Dan Pubanz and Dan with be contacting Steve going forward. Nothing else is going on due to weather conditions.
Nominating:
Nothing to report.
Personnel:
Committee is working on updating the Policies. Still working on additional input with all committee members.
Property Sales:
Only one lot left.
Purchasing:
Nothing to report.
Roads and Security:
Nothing to report.
Other Business:
None
Officers Reports:
President Steve Kastning:
Steve has been contacted by numerous news outlets asking for LLPOA’s side of the lawsuits. He has told everyone no comment.
Vice President Gregg Malmstrom:
Nothing to report.
Closed Session:
Motion by Shelley Williams to go into Closed Session. Second by Arland Dillenburg. Motion Carried.
Motion by Arland Dillenburg to come out of Closed Session, seconded by Randy Roesner. Carried.
Motion to Adjourn by Arland Dillenburg, Seconded by Stan Wilson. Carried.
Meeting Adjourned.
Next meeting is Friday, April 12, 2024, at 3:00 p.m.
Submitted by:
Shelley Williams, Secretary
Board of Director
